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Pilot App

Bringing Visibility and
Control to
General Aviation.

A mobile-first platform designed to register, track, and manage private pilots and aircraft—while enabling trip creation, escort assignment, and after-hours request management—ensuring complete visibility, accountability, and revenue capture for airport authorities.

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Mobile-First Platform
QR-Based Pilot Onboarding
Full Revenue Visibility
Pilot App mobile interface
✓
Pilot Verified James Reid · All docs current
🛩
N4821A Approved Cessna 172 · Linked to owner

Why This Exists

Manual Coordination
Slows Down Aviation
Operations.

Pilots and operators often face:

  • Fragmented registration processes across systems
  • Delays in approvals due to incomplete documentation
  • Lack of visibility into aircraft and trip status
  • Manual communication with airport authorities
  • Inefficient onboarding for new pilots and aircraft

👉 The result?

  • Delays, operational friction, and lost efficiency.

The Solution

A Unified Mobile
Experience — From
Registration to Flight.

The Pilot App digitizes the entire pilot journey — register, upload documents, add aircraft, and create trips from your phone. Every step builds a complete, auditable record that airport authorities can trust and act on.

Key Capabilities

✔ Digital Pilot Registration ✔ Secure Document Upload & Verification ✔ Aircraft Registration & Tracking ✔ Entity Association Management ✔ Trip visibility for revenue-linked operations ✔ User & Access Control (MFA Enabled)

Core Capabilities

Every Step of the
Pilot Journey, Digitized.

✈️ 01 · Pilot Registration Made Effortless

Register in minutes with a guided, step-by-step onboarding experience.

  • QR-based access for quick onboarding
  • Email verification for secure account setup
  • Structured profile creation (pilot role, contact, location)

🛂 02 · Secure Document Submission

Upload and validate critical documents seamlessly.

  • Passport upload with validation details
  • License upload with expiry tracking
  • Centralized document management

👉 Ensures compliance and faster approvals

🛩️ 03 · Aircraft Registration & Management

Easily register and manage aircraft directly from your mobile device.

  • Add new aircraft with type and documentation
  • View approved and pending aircraft
  • Track registration status in real time
  • Ensures every aircraft is linked to an identifiable owner and tracked within the system

🔗 04 · Entity Association

Link yourself with relevant operators and entities.

  • Associate with airlines, FBOs, or organizations
  • Maintain accurate operational relationships
  • Enable seamless coordination across stakeholders

📊 05 · Real-Time Approval Workflow

Stay informed at every step.

  • Submit registration for approval
  • Track approval status from Airport Authority
  • Get notified once approved and ready for operations
  • Supports operational workflows including escort assignment and after-hours request approvals

How It Works

From QR Scan
to First Flight.

01

Register via QR Code or Link

Scan a QR code at the airport or follow a direct invitation link to begin the registration process on your mobile device in seconds.

02

Verify Email & Set Credentials

A verification email confirms your identity and secures your account. Set your password and MFA to protect access from day one.

03

Complete Profile & Select Role

Fill in pilot details, select your role, and provide contact and location information. Every field contributes to your operational record.

04

Upload Passport & License

Upload your passport and pilot license directly in the app. Expiry dates are tracked automatically. Documents are reviewed by the authority on their end.

05

Add Entity Associations

Link your profile to relevant ABOs or aviation entities you operate with. Accurate relationships enable seamless coordination across the ecosystem.

06

Submit for Approval

Submit your complete registration to the airport authority for review. Track status in real time from the app — no follow-up calls required.

07

Register Your Aircraft

Add each aircraft you operate with its type and documentation. Every registration links the aircraft to you as owner — tracked within the system.

08

Start Creating Trips

Once approved, create trip requests — including escort assignments and after-hours approvals. Every trip builds a visible, revenue-linked operational record.

Pilot Journey

Register
Verify
Profile
Documents
Entities
Submit
Aircraft
Fly ✦
Step 5 of 8 63% complete · est. 4 min remaining

Every step contributes to building a complete visibility and revenue trail.

Who It's Built For

Pilots, Operators,
Authorities. Together.

🛫

Private Pilots

Register once. Fly with confidence.

  • Mobile-first registration — done in minutes
  • Upload and manage all compliance documents in one place
  • Track approval status without calling anyone
  • Create and manage trips from your phone
  • MFA-secured account — your data stays protected
🛩

Aircraft Operators

Every aircraft registered, tracked, and linked.

  • Register multiple aircraft from a single account
  • Link each aircraft to verified owner identity
  • Real-time registration status for every asset
  • Every movement tied to a billing and compliance event
  • No aircraft operates anonymously within the system
🏢

ABOs & Aviation Entities

Accurate associations, seamless coordination.

  • Pilots associate directly with your entity in the app
  • Maintain accurate operational relationships systemically
  • Coordination flows through the platform — not email
  • Revenue and compliance data tied to entity-linked trips
  • Full visibility into pilot and aircraft activity at your operation
🏛

Airport Authorities

Complete visibility. Zero blind spots.

  • Every pilot and aircraft visible and registered
  • Review and approve documents and registrations in the Admin App
  • Full audit trail per pilot, per aircraft, per trip
  • Revenue linked to every tracked movement
  • Eliminate unregistered operations and revenue leakage

Why It Matters

Driving Revenue Assurance and
Visibility in General Aviation.

💰 Capture Previously Untracked Fees

Capture previously untracked landing and operational fees from private pilots operating outside formal systems.

👁️ Full Visibility Into Private Aviation

Full visibility into private pilot and aircraft activity across every airport in your network.

📊 Accurate Movement Tracking

Accurate tracking of aircraft movements across airports — every arrival and departure accounted for.

🔗 Link Every Trip to Revenue

Link every trip to revenue-generating events, ensuring no operational activity goes unbilled.

🚫 Eliminate Revenue Leakage

Eliminate revenue leakage caused by unregistered operations and untracked aircraft movements.

🔐 Secure Document Handling

Secure and compliant document handling ensures every pilot and aircraft meets regulatory requirements before operations begin.

Frequently Asked

Common Questions About
the Pilot App.

Without a registered profile, pilots and aircraft are invisible to the system — which means no tracking, no compliance verification, and no billing. Registration links every pilot to their aircraft and every aircraft movement to a revenue event. It's the foundation of operational accountability in general aviation.

By requiring every pilot and aircraft to register before operating, the system ensures no landing, departure, or overnight stay goes untracked. Every movement is linked to a registered owner and a billing event — closing the revenue gap that unregistered general aviation creates. Airports stop losing fees they were never even aware they were owed.

The system is designed to ensure that all aircraft must be registered and approved before operations. Unregistered aircraft are flagged, and their movements cannot be linked to a billing or compliance record. Combined with integrated flight tracking in the Admin App, the airport authority gains visibility even over aircraft that haven't registered — enabling proactive enforcement.

Registration requires a valid passport and pilot license. Both are uploaded directly within the app. The system tracks expiry dates and alerts pilots when documents are approaching renewal — so compliance doesn't lapse between registration and active operations.

Once an aircraft is registered and approved, every trip created through the app is linked to that aircraft's profile. Movements are tracked through trip creation, escort requests, and after-hours approvals — all of which feed into the airport authority's Admin App. Integrated flight tracking provides an additional layer of verification for aircraft movements at the airport.

Get Started

Bring Visibility and
Revenue Control to
General Aviation.

Ensure every pilot, every aircraft, and every movement is tracked, accountable, and revenue-generating. Book a live demo with our team.

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